Policy of British Trinity Academy of English

Policy of British Trinity Academy of English

1. Our Mission: To create an innovative English learning environment where students work collaboratively on meaningful tasks. Building academic and language skills, gain the knowledge, by learning strategies and confidence to achieve their own goals in the classroom and beyond.

2. Our Vision: Fulfil the best skilful youths who have the best knowledge in English language to Sri Lankan community.

3. Program Offerings: British Trinity Academy of English offers a range of English language programs, including:

• English language school programs for children and teenagers, focused on building their foundational language skills, including reading, writing, speaking, and listening.

• Certificate courses for young adults and professionals who want to improve their English proficiency for academic, career, or personal purposes.

• Internationally recognized diploma courses for students who want to pursue higher education abroad or work in an English-speaking environment.

3. Curriculum: British Trinity Academy of English uses a communicative approach to language learning, which emphasizes practical language use and active engagement in real-life situations. The curriculum is designed to be challenging and engaging, incorporating a variety of learning materials and activities to suit different learning styles and abilities. The curriculum is regularly updated to ensure relevance and alignment with international standards.

4. Faculty: British Trinity Academy of English employs highly qualified and experienced English language teachers who are native or near-native speakers of English. Teachers undergo regular professional development to stay up-to-date with the latest teaching methodologies and best practices. British Trinity Academy of English also encourages teacher diversity and inclusion.

5. Student Support: British Trinity Academy of English provides comprehensive support to students, including academic advising, counselling, and mentoring. British Trinity Academy of English also offers a range of extracurricular activities to promote student engagement and socialization, such as cultural events, clubs, and sports teams. British Trinity Academy of English provides resources and support to students who need assistance with language proficiency, academic skills, or personal challenges.

6. Admission Requirements: Admission to the English Language Educational Institute is open to all students who meet the following criteria:

• Demonstrate a minimum level of English proficiency based on an entrance exam or other standardized test.

• Submit a completed application form and supporting documents, including transcripts, certificates, and references.

• Meet any additional program-specific requirements.

7. Code of Conduct: All students are expected to adhere to a code of conduct that promotes mutual respect, responsibility, and integrity. The code of conduct prohibitsany form of discrimination, harassment, or bullying. Violations of the code of conduct may result in disciplinary action, up to and including expulsion.

8. Evaluation and Assessment: Students are regularly evaluated and assessed based on their performance in class, as well as on standardized tests and other assessments. Feedback is provided to students on their progress and areas for improvement. British Trinity Academy of English provides opportunities for students to retake exams and assessments if necessary.

9. Academic Integrity: British Trinity Academy of English maintains a strict policy on academic integrity and prohibits any form of plagiarism, cheating, or academic dishonesty. Students who violate the policy may be subject to disciplinary action, up to and including expulsion.

10. Grievance Procedure: British Trinity Academy of English has a grievance procedure in place to address any complaints or concerns raised by students or their families. Students are encouraged to raise any issues with their teachers or program coordinators in the first instance. If the issue cannot be resolved at this level, the student may escalate the matter to British Trinity Academy of English's management team. British Trinity Academy of English will investigate all complaints in a timely and impartial manner.

11. Amendments to the Policy: This policy may be amended from time to time by British Trinity Academy of English's management team. Any amendments will be communicated to students and other stakeholders in a timely and transparent manner.

Data Protection Legislation and Guidelines

1. Introduction The British Trinity Academy acknowledges the importance of protecting the personal data of its students, staff, parents, and any other individuals associated with the academy. This policy outlines the data protection legislation and guidelines that the academy adheres to in order to ensure the secure and lawful processing of personal data.

2. General Data Protection Regulation (GDPR) The British Trinity Academy complies with the General Data Protection Regulation (GDPR), which is a comprehensive data protection law applicable to the processing of personal data within Sri Lanka the Personal Data Protection Act, No. 9 of 2022 (PDPA). The academy recognizes the rights of data subjects and their entitlement to the fair and transparent processing of their personal data.

3. Data Controller and Data Processor The British Trinity Academy acts as the data controller for the personal data it processes. It determines the purposes and means of processing personal data. The academy may also engage external data processors who act on its behalf and process personal data in accordance with the academy's instructions and the applicable data protection legislation.

4. Lawful Basis for Data Processing The academy ensures that personal data is processed lawfully, fairly, and transparently. Personal data is collected and processed only when there is a lawful basis, such as the necessity for the performance of a contract, compliance with legal obligations, protection of vital interests, consent, or legitimate interests pursued by the academy or a third party.

5. Data Subject Rights The British Trinity Academy respects the rights of data subjects and facilitates the exercise of these rights. Data subjects have the right to:

• Access their personal data and obtain information about the processing activities related to their data.

• Rectify any inaccurate or incomplete personal data.

• Erase their personal data under certain circumstances, also known as the right to be forgotten.

• Restrict the processing of their personal data in specific situations.

• Object to the processing of their personal data, unless there are compelling legitimate grounds for the academy to continue processing.

• Receive their personal data in a structured, commonly used, and machine-readable format and transmit it to another data controller.

• Withdraw consent for processing personal data when consent is the lawful basis for processing.

6. Security Measures The British Trinity Academy implements appropriate technical and organizational security measures to protect personal data against unauthorized access, disclosure, alteration, or destruction. These measures include:

• Restricting access to personal data to authorized individuals on a need-to-know basis.

• Encrypting sensitive personal data and ensuring secure transmission of data.

• Regularly updating security systems and conducting security assessments.

• Providing training and awareness programs to staff regarding data protection and security.

7. Data Breach Notification In the event of a personal data breach, the British Trinity Academy will promptly assess the risk to individuals' rights and freedoms and, if required, report the breach to the relevant supervisory authority and affected individuals in accordance with the GDPR's requirements.

8. Data Retention The academy retains personal data only for as long as necessary to fulfil the purposes for which it was collected, unless a longer retention period is required by law. The academy regularly reviews its data retention practices to ensure compliance with legal obligations and data protection principles.

9. Data Protection Officer (DPO) The British Trinity Academy may appoint a Data Protection Officer (DPO) who will be responsible for overseeing the academy's data protection efforts, providing advice, and acting as a point of contact for data subjects and supervisory authorities.

10. Compliance and Monitoring The British Trinity Academy regularly reviews and updates its data protection practices to ensure compliance with data protection legislation. The academy conducts periodic audits, assessments, and staff training to monitor and maintain a high standard of data protection and privacy.

11. Contact Information For any inquiries or concerns regarding data protection and the academy's data protection practices, individuals can contact the designated data protection representative or Data Protection Officer, if appointed.

This policy is subject to regular review and updates to reflect changes in data protection legislation and guidelines.

Safeguarding Policy - British Trinity Academy

1. Introduction

The safeguarding policy outlined below reflects the commitment of the British Trinity Academy to the safety, well-being, and protection of all our students, with a particular focus on our minor students. This policy establishes guidelines and procedures to prevent and respond to any concerns related to child protection, welfare, and safeguarding issues. Our aim is to provide a secure and nurturing environment that promotes the physical, emotional, and mental well-being of all students.

2. Policy Statement The British Trinity Academy recognizes its legal and moral responsibility to safeguard and promote the welfare of all students, particularly those under the age of 18. This policy applies to all staff associated with the academy and sets out our commitment to providing a safe learning environment, promoting good practice, and ensuring robust procedures for reporting, addressing concerns, and preventing harm.

3. Definitions For the purpose of this policy, the following terms are defined:

• Minor Student: A student under the age of 18.

• Safeguarding: The proactive measures taken to protect students from harm, abuse, neglect, and exploitation.

• Child Protection: The actions taken to prevent harm to children and respond to concerns or suspicions that a child has been harmed or is at risk of harm.

• Designated Safeguarding Lead (DSL): The staff member appointed as the main point of contact for child protection concerns and responsible for coordinating safeguarding activities within the academy.

4. Roles and Responsibilities

4.1 Designated Safeguarding Lead (DSL – the Director)

• The academy will appoint a DSL who will assume the primary responsibility for all safeguarding matters.

4.2 Staff

• All staff will get an education on child safeguarding policies and procedures.

• Staff members are expected to be vigilant, proactive, and aware of any signs or indicators of potential harm or abuse.

• Staff should maintain professional boundaries, treat all students with respect and dignity, and avoid any behaviour that could be deemed inappropriate, harmful, or exploitative.

• Staff must report any concerns or suspicions about the welfare or safety of a minor student immediately to the DSL.

• Staff members are obligated to fully cooperate in any investigation or review conducted by the academy.

4.3 Students

• Students will be informed about their rights, personal safety, and the academy's commitment to safeguarding.

• They will be encouraged to report any concerns, incidents, or discomfort to a trusted adult, such as a teacher or the DSL.

• Students will receive guidance and education on appropriate behaviour, personal boundaries, and their responsibilities towards their own safety and the safety of others.

5. Reporting and Responding to Concerns

5.1 Recognizing and Responding to Concerns

• All concerns or suspicions about a minor student's welfare or safety should be reported immediately to the DSL.

• The DSL will assess the situation, consult with relevant parties as needed, and determine the appropriate course of action.

• Depending on the severity of the concern, external agencies or local authorities may be contacted.

5.2 Confidentiality

• The academy recognizes the importance of maintaining confidentiality in safeguarding matters.

• Information related to safeguarding concerns will be treated as confidential and shared on a need-to-know basis only.

• Disclosure of information will be carried out in accordance with relevant data protection legislation and guidelines according to Sri Lanka the Personal Data Protection Act, No. 9 of 2022 (PDPA)